HR & Payroll

HR and Payroll, from Requisition to Full and Final

PDS HRMS brings attendance, leave, payroll, statutory compliance, expenses, hiring and performance into one system built for Indian companies — so the payslip, the PF file and the leave balance all come from the same record.

Book a Free Demo

Walkthrough with your own salary structures, states and leave policies · No obligation

Web portal for HR, finance and managers, with an Android app for every employee.

Every stage of the employee lifecycle — on one record

Hire, pay, grow and settle people in the same system, with Indian payroll rules built in rather than bolted on.

Attendance & Shifts

Check-in and check-out inside a geofence, a selfie where the policy asks for one, regularization requests, shifts, week-offs and holidays.

Leave

Balances, applications with manager-then-HR approval, a team leave calendar, and rollover at the start of the financial year.

Payroll that Computes Itself

Monthly cycles built from attendance and loss-of-pay days, salary templates, revisions, loans, arrears and bonuses — reviewed, approved and locked.

Indian Statutory Deductions

PF, EPS and EDLI, ESIC, Professional Tax slabs for 18 states and UTs, Labour Welfare Fund, and TDS under old and new regimes with Form 16.

Statutory Files & Bank Advice

ECR, ESIC, PT and 24Q files generated for upload, challan payments recorded, NEFT and RTGS bank advice, and payslip PDFs.

Full & Final Settlement

Gratuity, leave encashment, notice-pay recovery, TDS true-up and clearances, settled on the same record as every payroll before it.

Travel, Expenses & Flexi Benefits

Travel requests and expense claims with receipts and manager-then-finance approval; flexible-benefit declarations and claims paid on the payslip.

Recruitment to Offer

Requisitions with approval, a pipeline board, interviews with feedback, offers with approval and a candidate accept link, and a public careers page.

Performance & OKRs

Objectives and key results, regular check-ins and appraisal cycles, with timesheets against projects for teams that bill time.

Policies & Acknowledgement

Versioned policies that employees acknowledge, with coverage tracking that shows who has and has not accepted the latest version.

Reports & Approvals

Headcount, attendance, leave, payroll, recruitment and travel reports, and one approvals inbox for every request waiting on you.

Roles, Entities & Audit

Separate legal entities with their own registrations, custom roles, two-factor login for admins, encrypted KYC and a tamper-evident audit log.

Built for everyone who touches people data

From the employee checking in on a phone to the finance team locking the month's payroll.

HR Teams Finance & Payroll Managers Employees Recruiters Auditors

Indian payroll, built in

PF, ESIC, state-wise Professional Tax and both TDS regimes are part of the payroll run, with rate history kept so any past month can be explained.

One record from hire to exit

The offer, attendance, every payslip and the final settlement all sit on the same employee record — no re-keying between tools.

Employees serve themselves

Check-in, leave, payslips, expense claims and approvals on an Android app, so HR answers fewer of the same questions.

Questions HR and finance teams ask us

Does PDS HRMS calculate Indian statutory deductions?

Yes. Payroll calculates PF, EPS and EDLI, ESIC, Professional Tax using slabs for 18 states and union territories, Labour Welfare Fund where it applies, and TDS under the old and new tax regimes, with employee declarations and Form 16.

Can it run payroll for more than one legal entity?

Yes. One organisation can hold several legal entities, each with its own GST, PF and ESIC registrations, and a person can hold different roles in different entities.

Does it file returns with EPFO or the income-tax portal?

It generates the ECR, ESIC, PT and 24Q files and records challan payments; your team uploads the files to the government portals.

Is there a mobile app for employees?

Yes — an Android app for check-in with location and selfie, leave, payslips, expense claims, flexible benefits, OKRs, policies and approvals.

How is our data protected?

Each organisation's data is separated inside the database, admin roles sign in with two-factor authentication, payroll approvals ask for a fresh sign-in, KYC details are encrypted, and the audit log is tamper-evident.

See PDS HRMS run your payroll

Book a walkthrough and we will run a month — attendance, leave, payroll and the statutory files — with your own salary structures and states.