Privacy Policy – NiyamOne ControlX
Application: NiyamOne ControlX (Android package com.pds.governance), published on Google Play by PDS Devs.
Developer / legal entity: Precise Data Solutions ("PDS", "we", "us"), 423 46th Street B, Richmond, CA 94805, USA.
Contact: kumar@precisedatasolutions.com
This Privacy Policy explains how the NiyamOne ControlX mobile application and the NiyamOne SOP & Registers web portal (together, "the App") collect, use, store and share information. It applies to all users of the App. The App is an enterprise tool for standard operating procedures (SOPs) and digital registers, provided to organisations under contract; user accounts are created by the customer organisation’s administrators, not by end users.
1. Information we collect
Account information (required): your name, email address and user ID assigned by your organisation. These are used to sign you in, to show who submitted or approved a register entry, and to decide which SOPs and registers you may open.
Location (when a register asks for it): your device’s precise or approximate location, captured only when you fill a register field that records location, so that the entry is tied to the site.
Photos (optional): photographs you take or choose to attach to a register entry.
Files and documents (optional): documents you choose to upload to a register, and SOP documents your organisation shares with you to read.
Scanned codes (optional): when you scan a QR code or barcode, the camera image is processed on your device and only the code that was read is saved with your entry.
Activity in the App: register entries, approvals, rejections, remarks and acknowledgements, with their dates, so that your organisation keeps a history of its records.
We do not collect your home address, contacts, calendar, SMS, call logs or advertising ID, and we do not use advertising SDKs.
2. How we use information
Information is used only for App functionality and account management: signing you in, showing you the SOPs and registers your organisation gives you, recording and approving register entries, sending you notices about entries that wait for you, and keeping your organisation’s records and reports. We do not use your information for advertising or marketing and we do not sell it.
3. Sharing
Your information is shared only with the customer organisation that provisioned your account (your employer or principal), which is the controller of its SOP and register data, and with the cloud infrastructure providers that host the App on our behalf. We do not share data with any other third party except where required by law.
4. Security
All data is encrypted in transit using TLS. Session credentials on the device are stored in the platform’s secure storage. Access to SOPs and registers is restricted by role, department and location within your organisation.
5. Account and data deletion
Register and SOP records are retained for as long as required by the customer organisation’s compliance obligations. To request access to, correction of, or deletion of your personal information or your account, contact your organisation’s administrator or email kumar@precisedatasolutions.com with the subject "NiyamOne ControlX data request". We act on a request within 30 days. Deleting or deactivating your account removes your ability to sign in and removes your personal details from your profile; register entries already submitted remain part of the organisation’s compliance history.
6. Permissions used by the Android app
Camera (photos for register entries and QR / barcode scanning), Location (register fields that record the site), Storage / files (attaching documents and saving PDFs you download), Internet.
7. Children
The App is intended for business users aged 18 and over and is not directed at children.
8. Changes
We may update this policy from time to time. The "Last updated" date below indicates the latest revision.
Last updated: 9 November 2026