PDS WMS Privacy Policy

Effective 27 September 2026 · applies to the PDS WMS website, the PDS WMS Android app and the PDS WMS iPhone app.

In short: PDS WMS is a work tool for warehouse staff. Accounts are created by your employer's administrator. We use your information only to run the warehouse system for your employer. We show no ads, use no tracking or analytics services, do not collect your location, and never sell or share your information for marketing.

Who we are

PDS WMS is provided by Precise Data Solutions ("PDS", "we") to businesses that run warehouses and fulfilment centres ("your employer"). Your employer decides who gets an account and what the system is used for; PDS operates the system on your employer's behalf.

What we collect

Your account: username, name, work email address and mobile number (when your administrator adds them), role and the warehouses you are assigned to — entered by your employer's administrator. Your password is stored only as a one-way hash.
Your work records: what you do in the system — for example goods received, stock moved, orders picked and approvals given — with your name and the time, because these are the warehouse's business records.
Photos and documents you choose to add: for example a supplier invoice or a picture of damaged goods. They are stored with the warehouse record they belong to.
Questions you ask: if you use Ask PDS, the questions you type or speak, to answer them and to keep a record of what was asked.
Alerts on your phone: only if you switch on notifications — the address your phone gives us for notifications, so we can send you warehouse alerts. Switching them off removes it.
Technical logs: when you use the system our servers record the time, the request and the network (IP) address, to keep the service secure and to fix problems.

What the apps use on your phone

Camera — to scan barcodes, and to take a photo when you choose to. Barcodes are read on the phone; the camera picture is not stored or sent to us. Only photos you choose to attach are uploaded.
Microphone — only while you use the mic button to speak a question or a search. Your phone's own speech service (Apple or Google) turns the speech into text; we receive only the text.
Face ID / fingerprint — optional, to lock the iPhone app. This is handled entirely by your phone; we never receive any face or fingerprint data.
Storage on the phone — the app keeps you signed in and remembers your chosen warehouse on the device.

The apps do not use your location, contacts, photo library (other than a photo you pick), or any advertising identifier.

How we use it

Only to provide the warehouse system to your employer: signing you in, showing you the work of your role and your warehouse, keeping the warehouse's records and audit trail, supporting you and your employer, and keeping the service secure. We do not use your information for advertising or profiling, and we do not sell it.

Who can see it

People at your employer who have a role that allows it (for example your supervisor or administrator).
PDS staff, only to operate and support the system.
Our hosting provider, Amazon Web Services, which stores the data for us under contract.
Anyone the law requires us to disclose it to.

Where it is stored and how it is protected

Data is stored on Amazon Web Services in India (Mumbai). All traffic between the apps and our servers is encrypted (HTTPS). Access is limited by role and by warehouse, and every sign-in needs a password.

How long we keep it

Warehouse records are kept for as long as your employer's agreement with PDS and the applicable record-keeping laws require. When your employer removes your account you can no longer sign in; the business records you created remain part of the warehouse's history.

Your choices and rights

To see, correct or remove your information, ask your employer's WMS administrator, or contact us (below) and we will work with your employer on the request. You can turn off camera or microphone access for the app in your phone's settings at any time — scanning and voice input will then not work, but typing still does. The Face ID lock can be turned off in Settings › WMS on iPhone.

Children

PDS WMS is a workplace tool for adults and is not intended for anyone under 18.

Changes

If we change this policy we will update this page and its effective date.

Contact

Precise Data Solutions — info@precisedatasolutions.com · +1 (813) 586-3495 · precisedatasolutions.com. Questions about your account can also go to your employer's WMS administrator.